Terms and Conditions applicable to Online Entries at UKForms
This page summarises the important information about UKForms and the terms and conditions relating to the website. By entering an event via UKForms you are deemed to understand, be in agreement with and accept the conditions below.
If you have any problem with payment, you should contact me, as above, and I will try to help. Your entry can only be accepted, and the transaction be completed, once a completed entry form and payment is received. Until then you have not been accepted into your chosen event. Only when an email is issued to you to confirm your entry have you been successfully entered.
Once your payment has been received and matched with your entry, you will be sent confirmation of your entry via email. Please note that if you fail to supply a valid email address, or spell your email address incorrectly, I will not be able to contact you to acknowledge your entry. If an email is returned to me undelivered, I cannot second guess what your email address should be - so if you want a confirmation of your entry via email, make sure you have typed it correctly in the first place! Also, please check your junk / spam email folder before you contact me to say you haven't been sent confirmation of your entry. 9/10 times, the confirmation email is in there.
Payment is made to the Event Organiser or Organising Body in accordance with the agreement I have with them. Refunds are at their discretion once they have received your entry - I cannot presume that they will agree to allow a refund (most races don't) and so can only refund your money if I am authorised to do so. Refunds made for any reason will not include the UKForms administration fee you paid during the booking process as UKForms is charged by Paypal and Nochex for both receiving your money AND refunding it back to you! Refunds can only be made to the card with which you paid unless more than 60 days have passed since the original transaction. If this is the case I will need to agree a refund method with you. Additionally, if you paid by internet banking or over the counter, you will also need to agree a repayment method with me. In the event that you have made an error with your payment (e.g. if you paid twice) then I can deal with refunds quickly once I am alerted to the problem. Please bear in mind that some people pay for others with a single card so it is not always easy to detect when an error has occurred.
By entering an event via UKForms you are confirming your acceptance of the above terms and conditions without exception in addition to any terms and conditions imposed by the event itself.
Race Organisers - If an event is cancelled for any reason, UKForms reserves the right to make a variable charge per entry processed up until the time that the event is cancelled. This charge is necessary to cover the costs incurred in the processing of an entry and any subsequent refund.
UKForms will contact the Race Organiser (or primary contact) shortly after the event and supply a breakdown of payments owed to the club/event. You will be required to confirm that you are happy with the payment breakdown and supply your club bank account details to enable UKForms to make payment of the entry fees taken. UKForms will chase for these details on at least two occasions however if, after a 6 month period, the Race Organiser has not supplied the required bank details and/or confirmed that the calculations are acceptable, all race entry fees will be assumed as no longer required and will transfer by default to UKForms.
As an Event Organiser, it is important that you understand that an entry via UKForms constitutes a contract between the Entrant and the Event Organiser directly and no contract is being entered into between the Entrant and UKForms. As such, should an event not take place for any reason, you as Event Organiser will be wholly responsible for any subsequent claims for refunds of entry fees and equally liable for any resulting legal action taken against the Event. UKForms acts only as an Agent for events and is not responsible for the event itself.
By listing your event on UKForms you are in acceptance of these conditions.
Please visit the UKResults Entry Forms Page for an up to date list of printable and universal forms on this site, or the Online entries index page as appropriate.